Job Posting Instructions
Number of Days Job Must Be Posted
SUL posts all non-bargaining unit jobs for a minimum of 5 days. Bargaining unit jobs must be open a minimum of 10 days. Hiring officers may begin interviewing as soon as the position is officially posted.
What to Do When You Wish to Receive No More Resumes
Once you have your desired pool of applicants, please send an email message to slevit@stanford.edu to request your job be removed from Stanford Jobs. Doing so means you do not have to acknowledge/review/interview any candidates whose applications arrive after the job has been taken down.
How You Will Receive Resumes
All staff jobs are posted using Trovix. All applicants must apply by going to the Stanford Jobs website (http://jobs.stanford.edu/) and clicking on the Apply button on the job(s) to which they wish to apply. You will receive the applicants’ resumes through e-mail. The Office of Staff Employment will acknowledge all applications received.
Hiring Officer’s Responsibility for Search Summary Worksheet
Hiring supervisors have a regulatory responsibility to track the applicants for posted jobs. See the SULAIR & SU Press website link to the Search Summary Worksheet. We will also send you a copy of the Worksheet when the job is posted. Alternatively, you may use Trovix to track the candidates that you have reviewed, interviewed, etc. If you mark every candidate in Trovix, you do not need to use the Search Summary Worksheet.
Posting a Librarian Position
These instructions and this form are also used to post a Librarian position. Please send the vacancy announcement to slevit@stanford.edu. The vacancy announcement will be used to post the position. You do not need to send a separate description and qualifications.
Posting Jobs Outside of Stanford
Posting to distribution lists is the responsibility of the hiring officer. If you wish your job posted at places outside of Stanford, please list the places in the appropriate area of the form. All jobs posted through PeopleSoft are automatically announced in:
- the Stanford Jobs website
- Bay Area offices of the California EDD
- Bajobs.com
Job Posting Request Form
Step 1 : Please send job description & qualifications online to slevit@stanford.edu
Step 2 : Please deliver this completed & signed form to SULAIR Human Resources, Green Library East, Rm 231A, or send it electronically to slevit@stanford.edu
New position?
If yes, please explain funding:
If no, incumbent's name:
Working title:
Job classification title:
FLSA Status:
Range:
PTA:
Name of person who updates this position’s Kronos Record:
Will this position need TLS or TLA approval for anyone’s Kronos record?
If yes, whose?
% FTE:
Position type:
(F=Fixed-Term, L=Limited-Term, R=Reassignment, C=Continuing)
If fixed or limited term, please provide end date:
This position supervises or directs the work of staff?
This position supervises or directs the work of temps/students?
Mail code for checks (4 digit number):
Work schedule:
Work phone:
Work location (bldg/room):
SULAIR department:
Department Org Code/Work Assignment Department (e.g., JRIM):
Where outside Stanford do you wish your job to be posted?
Distlists where the hiring officer will post the job:
Name of Hiring Officer(s):
Name of Supervisor(s):
E-mail and phone number of the hiring officer:
Director's Signature (or attach e-mail approval):
The form Request to Post Job and Hire must be completed, signed by Michael Keller, and returned to Human Resources.
Do you have a candidate identified?
If yes, who?
We will note this situation in the posting by adding the line: “There is a strong candidate identified for this position.”
Date when you request to have the job posting announced:
Additional Remarks:
FOR SUL/AIR HUMAN RESOURCES USE ONLY:
Position number:
Job classification code:
HR Approver's Signature:
Susan Horsfall's Signature to verify account & pos.#:
This position requires Sexual Harassment Prevention Training?
